Email写作专项训练课

基本结构：

自上而下表达

先结论后原因

先结果后过程

先总结后具体

Step1：Recipients 收件人

Step2：Subject of the Email 邮件主题

Step3：Salutation and Text 称呼与正文

Step4： Closing 结语

 

Step1：Recipients 收件人

抄送：carbon copy，简称CC        抄送的对象：只需要大致了解邮件信息的人。    隐藏彩蛋： BCC：私密抄送        收件人和抄送栏可以在完整写完邮件后再填写，以免中途手滑不小心发出去

Step2：Subject of the Email 邮件主题

About meeting on next Tuesday.  → Meeting Invite for October 4th: Syllabus Design for Business English.

用最简单的话，讲清楚所有事情。

I'm going to visit you next week.    →  Business Visit for Dec.23rd

Step3：Salutation and Text 称呼与正文

非常正式的邮件：

Dear Mr./Ms.   + 姓：Dear Ms. Yang;

Dear + 职称 （+姓）：Dear Chairman Smith

收件人为3个或3个以上：Dear all

 

简单方便易上手的——邮件三段式

邮件三段式之第一段：简单自我介绍，阐述邮件目的

I'm xxx from A company.

My name is ..., xxx for A company.

职务：manager经理  executive专员 product manager产品经理  accountant 会计 consultant 咨询师 salesman销售

I'm writing to xxx（你的目的）.

We would like to share with you...

eg: I'm Helen from A company. I'm writing to check if I can visit you next Friday, Dec. 23rd.

 

邮件三段式之第二段：说清具体内容，提出需要对方回应的问题。

I want to discuss with you that ... 

There are ... points to be discussed.

Listed ... things need to be confirmed. 以下列出的...件事需要确认。

I would like to share with you something about our next project. There are three points to be discussed.

1.  ...    2. ...  3. ...

√ Could you please tell me if the time is available for you?

√ Would it be possible ...?

× Are you convenient? (Chinglish)

eg: Would it be possible for us to meet on Dec. 23rd?

 

若有附件：

Please check the attached file to get more details.

For more details, kindly see the attachment.

 

邮件三段式之第三段：简单客套，并再次表明你期待对方的回复。

期待式结尾：We look forward to hearing from you.    Looking forward to your reply.    Thanks in advance for your reply.

体贴式结尾：Don't hesitate to contact me if you have any questions.     Please feel free to contact me if you have any questions.

 

Step4: Closing 结语

根据邮件的正式程度和收件人身份与你之间的关系，结语也会有相应的变化。

发送给上级或者陌生人等的正式邮件：Sincerely

最后在结语后加上自己的署名：Sincerely， Helen