Arranging a meeting
General English:8
Arranging a meeting
You're going to arrange a meeting time with a business contact.
Expressions1
Let's look at ways to express urgency and importance.
Urgency and importance
Expressing urgency and importance
Use these expressions to express urgency:
It's crucial that we find a solution.
It's urgency the company find a buyer.
It's essential that he attend the meeting.
It's vital no one discuss this information.
It's critical that we meet the deadline.
It's imperative all staff understand the situation.
The structure adjective + that,when it refers to the future,is generally followed by the base form of the verb.
It's essential that he attend the meeting.
It's vital she report to us immediately.
You can use the expression as soon as possible tot stess that something needs to be done urgently.
We need to meet as soon as possible.
Enhancing the sense of urgency.
Use the adverb absolutely to increase the sense of urgency:
It's absolutely critical that we meet the deadline.
It's absolutely crucial we find a solution.
Expressions
You're going to explore how to arrange meeting.
Arranging meetings
Asking about availability
There are many ways you can ask about someone's availability,alongside phrases you probably know such as When are you free?
When are you available for a meeting?
What day would suit you for a meeting?
Would Tuesday or Thursday work for you?
Can you do nood on Wednesday?
Saying if you're available
If someone asks about your availability,here are some ways to respond.
Let me check my calendar.
That day doesn't work for me.
I'm sorry,I'm not available on Thursday.
I'll be there.
I look forward to seeing you.
We should meet and prepare for next week's project meeting.
We ought to meet sooner than that.
We have to meet and prepare for the report before Friday.
It's absolutely essential we go to the project meeting well prepared.
How serious is it?
Understanding the level of urgency.
How did Lisa phrase her meeting request differently?
At first,she said:
We should meet and prepare for next week's project meeting.
When Tim couldn't find the time for the meeting,she started stressing the urgency and importance by saying:
We ought to meet sooner than that.
We have to meet and prepare for the report before Friday.
When that didn't seem to be working,she used an even stronger expression to directly point out the seriousness of this matter.She said:
It's absolutely essential we go to the project meeting well prepared.
Understanding how urgency or serious something is can help us solve problems more efficiently.Let's practice.
