Document Import Kit for SharePoint 2003 (DocKIT)

ref:  http://www.vyapin.com/products/enterprisenetworktools/dockit2003.htm

Document Import Kit for SharePoint 2003 (DocKIT) is a powerful, easy-to-use tool to import documents from multiple file systems & network shares into Microsoft SharePoint Portal Server 2003 and Microsoft Windows SharePoint Services. Our latest release supports Microsoft Office SharePoint Portal Server 2003 & Windows SharePoint Services v2, Document & Picture Libraries in SQL store.

Note: DocKIT latest release supports SharePoint 2003 SQL store only. DocKIT previous versions and the current version cannot be installed on the same machine. Please read the system requirements carefully prior to installing DocKIT.
 

Benefits

DocKIT has been designed and developed to address the specific needs of companies that are deploying SharePoint Portal Servers / Windows SharePoint Services and importing their existing documents and file repositories into Microsoft SharePoint Portal Server 2003 / Windows SharePoint Services.

The major advantages of using DocKIT as against manual import of documents: 

	Provides a one-step solution to import documents and its associated file properties
	Imports documents from different file server locations and network shares into SharePoint periodically based on certain import rules
	Schedules the import process to run at scheduled intervals
	Retains the existing NTFS permissions and simultaneously safeguards SharePoint security
	Imports metadata stored in a CSV/Excel/TXT file and applies it to the respective documents in SharePoint
	Imports file properties of source documents namely - Title, Subject, Author, Category, Keywords, Comments, Created and Last Modified Date and applies it to the respective documents in SharePoint. Also imports Manager and Company file properties in the case of MS-Office documents.
	Renames invalid characters in source folders & files (in local computer or network locations) to valid characters while importing them in bulk to a SharePoint document or picture library

Key Features

SharePoint Portal Server 2003 & Windows SharePoint Services SQL support
Supports SQL store of both SharePoint Portal Server 2003 & Windows SharePoint Services Document & Picture Libraries.

Importing to multiple destinations
DocKIT enables simultaneous import of documents into multiple document/ picture libraries located in a SharePoint Site or Area.

Schedule Task
Schedule task allows you to schedule the import process at a specified scheduled intervals. DocKIT imports the documents to SharePoint based on the import settings and task schedule.

Conditional Import
Import files from multiple folder locations (local/network drives and network shares) to a destination library in SharePoint, if certain conditions (or rules) are satisfied. You can run the import process at scheduled intervals. You can create rules based on file created date, last modified date field, file type filters and metadata values. You can define a set of conditions to be satisfied for DocKIT to import files to the destination library at periodic intervals. DocKIT will automatically import only the files that satisfy the conditions (or rules) at predefined intervals. 

Facility to import external metadata of documents
DocKIT allows you to import metadata of documents stored in an external file, thereby eliminating the burden of manually entering values to the documents while checking in. This feature is extremely useful if you have the document properties (metadata) stored in a database or spreadsheet or any other application.

Facility to import file system properties
DocKIT allows you to import file system properties ('General' and 'Summary' properties) - Title, Subject, Author, Category, Keywords, Comments, Created and Last Modified Date and apply it to the respective documents in SharePoint. DocKIT also imports Manager and Company file properties in the case of MS-Office documents.. This feature is extremely useful if you want to store the original file system property values in the respective SharePoint columns.

Mapping of roles based on existing NTFS permissions
Customizable user interface to map NTFS permissions to equivalent Site, Area & Library rights in SharePoint

Creation of Sites/Libraries

Using DocKIT, you can create a new Site (and sub-site), Document Library, and Picture Library, without the need to create it in the Microsoft Central Administration Console.

Display existing permissions of a Site/Area/Library 
DocKIT displays the permissions that are associated with a Site, Area & Library in SharePoint

System Requirements

	Hardware: Intel Pentium processor, 512 MB of RAM, 4 MB disk space to install DocKIT
	Operating System: Windows 2003 Server
	Software: Microsoft SharePoint Portal Server 2003 (or) Windows SharePoint Services v2 with the latest service pack must be installed