note 856682 -Goods receipt document cancelled with incorrect value

Symptom
You posted a partial invoice with final invoice indicator for a service entry sheet. You reverse the
acceptance of the service entry sheet. The goods receipt reversal (movement type 102) is not posted
with the same value as the goods receipt (movement type 101).
This system response is correct (see Note 440942).
However, you do not like how this is displayed in the purchase order history and you would prefer if
there was no difference between the goods receipt value and the invoice value.
Goods receipt reversals are also posted with a different value than the goods receipt if you carry
out account maintenance before the reversal.

Other Terms
AREWR, reversal, EREKZ, SES, service entry sheet, goods receipt, goods receipt document, ML81,
ML81N, DMBTR, WRBTR, variance, value variance, value difference, value of goods received, WRX, EKBE

Reason and Prerequisites
The system response is correct. The GR/IR account is cleared due to the final invoice indicator. For
this reason, the goods receipt can only be reversed with the value that was posted in the invoice.
The difference between the invoice value and the service entry sheet value was already cleared on
the GR/IR account due to the final invoice indicator, as a result, this value is no longer available
for the reversal of the goods receipt. For further information, see also Note 440942.
The account maintenance also clears the GR/IR account.

Solution
In this situation, you can also carry out additional postings, so that the total of all goods
receipts (movement type 101) has the same value as the total of all goods receipt reversals
(movement type 102).
If the last thing you did was to post an account maintenance, cancel the account maintenance document.
If you have already reversed the acceptance of the service entry sheet, you must accept it again.
The critical point is that -BEFORE you reverse the service entry sheet (and thus, before you reverse
the goods receipt document) -additional invoices are posted for the total value of the service
entry sheet (in some cases for the total value of the service entry sheet plus a difference).
You must post these invoices with final invoice indicators.
You must then cancel these invoices again.
And finally, you can reverse the acceptance of the service entry sheet (and in this way, post the
goods receipt reversal).
Below we outline some examples of how this may look in individual cases:
Example 1:
l You accepted a service entry sheet for 2000.-.
The goods receipt document was posted with 2000.-.
l You posted a partial invoice with the final invoice indicator for 100.-.
l You reverse the acceptance of the service entry sheet. The goods receipt reversal is posted with
the value 100.-.
Solution:
l Accept the service entry sheet again. The goods receipt document is posted with 100.-.

l Post an invoice with the final invoice indicator for the remaining amount of 1900.-l Reverse both invoices.
l Cancel the acceptance of the service entry sheet. The goods receipt reversal is posted with
2000.-.
=> The total of the invoices and the total of the goods receipt documents are both 0.-in the
purchase order history.
Example 2:
l You accepted a service entry sheet for 2000.-.
The goods receipt document was posted with 2000.-.
l You posted a partial invoice with final invoice indicator for 100.-.
l You cancel the invoice.
l You reverse the acceptance of the service entry sheet. The goods receipt reversal is posted with
the value 100.-.
Solution:
l Accept the service entry sheet again. The goods receipt document is posted with 2000.-.
l Post an invoice with final invoice indicators for 3900.-this value is calculated as follows:
3900 = (value of the service entry sheet) + (difference between goods receipt posting and goods
receipt reversal).
l Cancel the invoice.
l Reverse the acceptance of the service entry sheet. The goods receipt reversal is posted with
3900.-.
=> The total of the invoices and the total of the goods receipt documents are both 0.-in the
purchase order history.
Validity