Automatic Account Determination-Key Words

 

Automatic Account Determination-Key Words

Ø         Valuation Level

Ø         Valuation Group Code, also referred to as VM = Valuation modification

Valuation grouping code active

Valuation areas are grouped together with the objective of simplifying management of the standard accounts table by minimizing the number of entries.

Use

Along with other factors, the valuation grouping code determines the G/L accounts, to which a goods movement is posted (automatic account determination).

 Ø         Valuation Area

You define the valuation area by deciding at which level you want to valuate your stocks of materials. Your decision applies for all clients.

·         Valuation area = Company code: The R/3 System creates the valuation data for a material for each company code. The price control used and the price of a material apply for each company code. This means that the material is valuated uniformly across all plants belonging to a particular company code.

·         Valuation area = Plant: The R/3 System creates the valuation data for a material for each plant. The price control used and the price of a material apply for each plant. This allows you to valuate the same material in different ways in different plants.

In a production system, you cannot change the valuation level to company code level or to plant level, because you would have to convert the data that already exists.

For the PP component and for product costing, it is essential that you use the valuation level “Plant”.

Ø         Valuation Class

Default value for the valuation class for valuated stocks of this material.

Use

The valuation class has the following functions:

·         Allows the stock values of materials of the same material type to be posted to different G/L accounts.

·         Allows the stock values of materials of different material types to be posted to the same G/L account.

·         Determines together with other factors the G/L accounts updated for a valuation-relevant transaction (such as a goods movement).

Ø         Value String

The value strings contain keys for the posting transactions that can lead to G/L account updates in the case of a posting relevant for Accounting. SAP predefines these value strings.

Ø         Account category reference

Group of valuation classes that the system uses

to check whether the valuation class you have entered is allowed when you maintain accounting data in a material master record.

Ø         Valuation Type(for split valuation)

Uniquely identifies separately valuated stocks of a material.

Dependencies

The valuation types allowed for a material are determined by the valuation category.

Examples

If a material is valuated according to its origin (valuation category H), you can define the possible countries of origin as valuation types.

Ø         Valuation Category(for split valuation)

Determines whether stocks of the material are valuated together or separately.

Dependencies

In the case of split valuation, this indicator also determines which valuation types are allowed, that is, the criteria by which stocks can be valuated.

Ø         Account Modification, also referred as AG = Account Group

Key which has a different meaning depending on the procedure. It is used to differentiate account determination. The key's meaning is predefined in the SAP system and cannot be changed.

Example

For tax postings, you can enter a tax code as the key.

For tax clearing entries for down payments, you enter the modification key defined for down payments. This key was determined based on account type, special G/L indicator, and reconciliation account.

For statistical offsetting entries, you enter a two-character identification code. The first character is the account type. The second character is the respective special G/L indicator.

For offsetting entries for inventory postings, you enter the key which is assigned to the movement type and posting string.

Use

The system uses the key entered here to find the account for transactions/events with active account grouping in the table of account keys.

Account grouping has been defined for the following transactions/events:

·         GBB (offsetting entry for inventory posting)库存记账冲销输入

·         PRD (price differences)

·         KON (consignment liabilities)

In the standard R/3 System, account grouping is only active for the internal processing key GBB (offsetting entry for inventory posting).

Account grouping for GBB

For the transaction/event GBB (offsetting entry for inventory posting), the following account groupings have already been assigned to the relevant movement types:

·         AUF: for goods receipts for production orders with account assignment

·         BSA: for initial entries of stock balances

·         INV: for expense/revenue from inventory differences

·         VAX: for goods issues for sales orders without account assignment object

·         VAY: for goods issues for sales orders with account assignment object

·         VBO: for consumption from stock of material provided to vendor

·         VBR: for internal goods issues (e.g., for cost center)

·         VKA: for consumption for sales order without SD

·         VNG: for scrapping/ destruction

·         VQP: for sampling

·         ZOB: for goods receipts without purchase orders

·         ZOF: for goods receipts without production orders

Account grouping for PRD

If you also activate account grouping for transaction/event PRD (price differences) when you make the settings for automatic postings, the following account groupings are already assigned to the relevant movement types in the standard R/3 System:

·         none for goods receipts and invoice receipts for purchase orders

·         PRF: for goods receipts for production orders

·         PRA: for goods issues and other goods movements

For Subcontracting:

Change in stock (BSV)

Changes in stocks are posted in Inventory Management at the time goods receipts are recorded or subsequent adjustments made with regard to subcontract orders.

If the account assigned here is defined as a cost element, you must specify a preliminary account assignment for the account in the table of automatic account assignment specification (Customizing for Controlling) in order to be able to post goods receipts against subcontract orders. In the standard system, cost center SC-1 is defined for this purpose.

External service (FRL)

The transaction is used for goods and invoice receipts in connection with subcontract orders.

If the account assigned here is defined as a cost element, you must specify a preliminary account assignment for the account in the table of automatic account assignment specification (Customizing for Controlling) in order to be able to post goods receipts against subcontract orders. In the standard system, cost center SC-1 is defined for this purpose.

External service, delivery costs (FRN)

This transaction is used for delivery costs (incidental costs of procurement) in connection with subcontract orders.

If the account assigned here is defined as a cost element, you must specify a preliminary account assignment for the account in the table of automatic account assignment specification (Customizing for Controlling) in order to be able to post goods receipts against subcontract orders. In the standard system, cost center SC-1 is defined for this purpose.

For Consignment:

Expense/revenue from consumption of consignment material (AKO)

This transaction is used in Inventory Management in the case of withdrawals from consignment stock or when consignment stock is transferred to own stock if the material is subject to standard price control and the consignment price differs from the standard price.

Consignment liabilities (KON)

If you also activate account grouping for transaction/event KON (consignment liabilities) when you make the settings for automatic postings, the following account groupings are already assigned to the relevant movement types in the standard R/3 System:

·         none for consignment liabilities

·         PIP: for pipeline liabilities

Examples

In a goods movement, the offsetting entry for inventory posting (transaction/event GBB) can be effected on various accounts depending on the movement type:

Movement type Account grouping Account
561 Initial entry of
stock balances BSA 399999
201 GI cost center VBR 400000

Procedure

If you use the standard setting, no further action is required.

You can also define your own account groupings for the transaction/event GBB.

Example:
If you wish to post goods issues for cost centers (movement type 201) and goods issues for orders (movement type 261) on separate consumption accounts, you could assign account grouping ZZZ to movement type 201 and account grouping YYY to movement type 261, for example. In the step "Automatic postings", you can then assign different accounts to the individual account groupings.